Efficient Grounds Maintenance Management Software for Businesses
Simplify field reporting, job scheduling and site inspections with Tapapp, the all-in-one workforce management software for ground maintenance.
Top Pain Points in Grounds
Maintenance Job Management
All-in-One Grounds Maintenance Management Software for Total Control
Manage jobs, teams, and sites effortlessly with premium digital tools.
Attendance
Responses
Scheduling
Metrics
Comprehensive Modules for Landscaping and Grounds Maintenance Software
Forms Module
- Our enterprise-grade forms come with rules, branching, asset lists, and offline support.
- Get rich evidence with photos, annotations, signatures, barcodes, meter reads, and surveys.
- Gain real-time outputs, like branded PDFs and client portals with SLA widgets.
Attendance Module
- Tapapp offers accurate clock-ins with GPS/QR codes with geofence tolerance and selfie check.
- Automate policies for lateness, missed breaks, overtime and grace windows.
- Payroll ready data with approvals, audit trails, and easy payroll exports.
Scheduling Module
- Schedule contracts by including service types, SLAs, and documents for each job.
- Tapapp lets you manage multiple entities, like sites, zones, people, pets, and assets.
- Gain real-time field visibility with status, ETA, overruns, and photo proof in one view.
Simplify Grounds Maintenance with One Smart Platform
Manage jobs, monitor teams, and maintain service excellence, everything in your all-in-one landscaping and grounds maintenance business software.
See Tapapp’s Grounds Landscaping and Grounds Maintenance Software Workflow
Plan
Create recurring jobs.
Assign
Allocate teams and track with GPS.
Report
Capture forms and share SLA reports instantly.
Why Tapapp Is the Leading Field Service Software for Grounds Maintenance?
Save 30% Admin Time
Meet Every SLA
Accurate Payroll & Reports.
Instant Proof of Work
Track Teams in Real Time
From Landscaping to Facility Care - Versatile Grounds Maintenance Management Software
Landscaping Businesses
Manage recurring visits.
Corporate Grounds Services
Track multi-site jobs.
Facility & Park Maintenance
Maintain SLAs and proof of service.
Empower Your Field Teams On the Go
From scheduling to proof of work — everything you need is right in your pocket.
Handle the complete ground maintenance workforce on the go with Tapapp’s feature-packed mobile app.
Dashboard Overview
Discover how our businesss grow with tapapp
Words of Gratitude Hear it from our clients themselves
Tapapp has been very beneficial for us!
- Lee Skinner — Senseco Systems Ltd
Since using Tapapp, attendance tracking and time management have become so much easier. Now our team is more organized, and I can finally work on higher priority tasks with confidence.
John
Tapapp does everything well. Managing schedules used to be a nightmare with last-minute changes. Tapapp keeps the operations going smoothly.
Tapapp has transformed how we manage field operations. Previously, we relied on paper forms. Now, we handle reports, attendance, and audits digitally in real time, gaining full visibility, improving communication, reducing admin time, and ensuring compliance.
Steven Forde
Director - South East Managed Property Services Ltd
Managing schedules and attendance used to be chaotic, but then we discovered Tapapp, which has completely streamlined our operations management.
Real-Time Insights and Streamlined Operations
- Darren Barnes - Service Manager - Gould Landscapes Ltd
Tapapp transformed our grounds maintenance with real-time attendance, task scheduling, and reporting, giving our clients access to service data. Tapapp transformed how we deliver transparency and accountability.
Darren Barnes
Service Manager - Gould Landscapes Lto
Tapapp has transformed how we manage field operations. Previously, we relied on paper forms. Now, we handle reports, attendance, and audits digitally in real time, gaining full visibility, improving communication, reducing admin time, and ensuring compliance.
Steven Forde
Director - South East Managed Property Services Ltd
Tapapp made our business operations much more efficient. Earlier, everything was manual, which made completing tasks difficult and time-consuming. Now, Tapapp streamlines everything, saves files automatically, it's easy to use, and has improved reporting accuracy.
Lee Skinner
Senseco
Tapapp transformed our grounds maintenance with real-time attendance, task scheduling, and reporting, giving our clients access to service data. Tapapp transformed how we deliver transparency and accountability.
Darren Barnes
Director - South East Managed Property Services Ltd
Integrations & Compatibility
Over 35+ integrations
Top Use Cases for Grounds Maintenance Management Software UK
Tapapp helps in supporting a broad range of grounds maintenance job types, assisting businesses in the UK to handle recurring contracts, urgent call-outs, and seasonal workloads with complete visibility and control
Scheduled Maintenance Contracts
Perfect for long-term commercial and public sector contracts that need consistent service delivery.
- Handle recurring grounds maintenance schedules across parks, estates, and commercial sites.
- Capture routine inspections with notes, photos, and digital signatures.
- Generate compliant reports for meeting client and SLA needs.
Provide consistent service, meeting each SLA, as well as retain long-term contracts with confidence.
Reactive & Ad-hoc Jobs
Manage unexpected issues and urgent work without disrupting planned schedules.
- Log emergency call-outs, one-off repairs, and reactive maintenance jobs immediately.
- Assign tasks to the teams available and track progress in real-time.
- Maintain transparent job histories and proof of work for correct reporting.
This helps in responding faster to urgent requests while maintaining complete visibility and accountability.
Multi-Site Grounds Maintenance
Maintain complete control when handling a team across several sites.
- Schedule as well as track jobs across several sites from a primary dashboard.
- Check attendance and job status with GPS-enabled visibility.
- Ensure consistency in service standards across all locations.
Maintain control access across all sites without increasing the administrative workload.
Seasonal Grounds Work
Adapt to the changing workloads throughout the year.
- Plan winter maintenance, lawn care, and seasonal clean-ups efficiently.
- Adjust schedules as per site requirements and weather conditions.
- Track resources, time, and performance during peak seasons.
Scale your operations seamlessly during the periods of high-demand without losing compliance or control.
Proof of SLA Compliance Software for Grounds Maintenance in the UK
In the UK, grounds maintenance contracts, whether for commercial estates, local councils, parks, or multi-site facilities, are governed by strict Service Level Agreements (SLAs). Clients expect clear, auditable proof that every task has been completed exactly as agreed, on time, and at the right location.
Tapapp helps grounds maintenance businesses replace paper logs and manual checklists with secure, digital records, giving you time-stamped
Capture reliable proof of work for every ground maintenance task:
- Complete digital inspection and job forms directly on site.
- Attach photos, notes, and client or supervisor signatures instantly.
- Automatically time-stamp and securely store all job records
This creates a single truth source when the clients question service quality or completion.
Visually document work quality and site conditions with ease:
- Capture before-and-after photos directly within the mobile app.
- Attach images, notes, and observations to each job record.
- Instantly generate professional digital reports for clients or councils.
Accurate attendance and job data ensure SLAs are met while keeping payroll aligned with actual work completed.
Ensure accurate service delivery and staffing coverage across all sites:
- Clear visibility into who was on site, where, and for how long.
- GPS-based check-in and check-out for grounds maintenance teams.
- Eliminate disputes related to missed visits, under-servicing, or attendance gaps.
All reports are securely stored and accessible, removing delays and improving service transparency.
Stay prepared for audits, inspections, and renewals at all times:
- Maintain a centralised, tamper-proof record of inspections and maintenance activities.
- Access historical data to demonstrate long-term SLA compliance.
- Identify trends and recurring issues to improve future planning.
With Tapapp, compliance documentation is organised, searchable, and always ready when needed.
When service quality or completion is questioned, Tapapp provides a single source of truth:
- Resolve disputes quickly using verified timestamps, GPS data, and photo evidence.
- Protect your business with documented proof of duty of care.
- Reduce exposure to claims related to missed services or non-performance.
Clear records help maintain professional credibility and minimise contractual risk.
Traditional Grounds Maintenance vs
Digital Management with Tapapp
Learn how Tapapp is different from traditional ground maintenance methods in the UK and can be a game changer for ground maintenance businesses:
Feature
- Job Scheduling
- Proof of Work
- Attendance Tracking
- SLA Compliance
- Multi-Site Visibility
- Audit & Reporting
Digital Management with Tapapp
- Automated Scheduling with recurring jobs
- Time-stamped records with photos and signatures
- GPS-based check-in and check-out
- Built-in SLA tracking along with digital reports
- Centralised dashboard throughout every site
- Immediate, audit-ready digital reports
Other Cleaning Software
- Manual Planning, prone to overlaps
- Paper checklists or verbal confirmation.
- Manual timesheets
- Difficult to monitor and evidence
- Limited or fragmented oversight
- Time-consuming manual compilation
All-in-One App to Simplify Your Business Operations
FAQ’s that lead
to success
Our team includes experienced developers, industry specialists, and support professionals who bring real-world expertise
How is Tapapp priced?
Tapapp is priced as per active device license/month with volume discounts. There are no hidden costs for any online user.
Do we need separate tools for scheduling, timesheets, and forms?
No, Tapapp unifies scheduling, timesheets, and forms, allowing for a comprehensive flow of data.
Does it work offline?
Yes, field users can collect data offline, which automatically syncs once connected.
Can we keep our payroll/accounting tools?
Yes, export data easily in CSV, Excel, and PDF format.
How long to go live?
Typically, teams can launch in 60 minutes using templates; larger rollouts may require more time, depending on data migration.
How do you prevent fake clock-ins?
Tapapp prevent fake clock-ins with GPS geofences, QR at site, optional selfie check, and admin exception review.
Can we schedule by zones/rooms/assets or by person?
Yes, sites can include specific areas, and services can be scheduled for people, pets, and objects.
What reporting do managers get?
Managers receive attendance exceptions, SLA status, completion rates, overtime, site compliance, exportable logs, and real-time notifications.
Where and how secure is my data?
Your data is stored in the UK and supported by a world-leading hosting provider, AWS.
Support & training?
Tapapp offer email and chat support, a comprehensive knowledge base, and optional admin training sessions.