How a digital workforce tool is changing the way contractors manage time and resources
By Pro Landscaper Magazine – January 2026
Tapapp is a digital workforce management platform built for grounds maintenance and facilities management contractors.
We spoke with Colin Stirling, CEO, and Gintautas Morkunas, CTO, about why Tapapp was created, how it supports day-to-day operations, and why digital evidence is now essential for contractors.
Can you explain what Tapapp is, and why you felt there was a need for it in the market?
Tapapp is a simple workforce management tool for grounds and FM contractors. It brings reporting, attendance, scheduling, and equipment checks into one system, allowing teams to work with less admin and giving managers live visibility across all sites.
We built Tapapp after working closely with grounds teams who were still relying on paper, spreadsheets, WhatsApp photos, and separate tools for tasks that should sit together. This caused errors, delays, and unnecessary costs.
Contractors needed a tool that is easy to use, quick to set up, simple to maintain, and built around how teams actually work on-site.
How can the software streamline project delivery?
Tapapp reduces wasted time on site.
Operatives record tasks, inspections, and issues quickly using their mobile devices. Managers see progress live, plan work more accurately, and respond faster when something needs attention.
Clients benefit from online access to daily work reports with visual evidence of work completed to schedule.
Tapapp also sends instant email alerts to both management and clients based on preset criteria that require immediate attention.
Real-time access to information improves communication and reduces paperwork. Jobs move faster, teams stay organised, and managers spend more time supervising rather than working through admin.
What are some of the key features of Tapapp?
- On-site reporting with photos and timestamps
- GPS-based attendance tracking
- Weekly, seasonal, and ad-hoc scheduling
- Equipment and vehicle checks
- Compliance tracking, including ISO, health and safety, CQC, and other standards
- Staff onboarding and training records
- Centralised job, site, and document storage
- Real-time dashboards for managers and clients
These tools reduce admin and help contractors run consistent operations every day.
What are the benefits of switching to a digital tool like Tapapp?
Digital tools help contractors do more with less.
Operatives record work, photos, and checks on site in seconds. Managers and clients see live information and no longer need to chase updates. Businesses cut admin, maintain consistent standards, and keep costs under control.
Tapapp also gives contractors reliable evidence of the work they deliver, which clients increasingly expect as standard.
How can Tapapp help contractors stay competitive in tenders and renewals?
Clients want evidence and instant access to information. Tapapp provides both.
Contractors can demonstrate real-time reporting, GPS attendance, site history, equipment checks, and consistent workflows. This level of visibility shows strong organisation, transparency, and accountability.
These factors give contractors a clear advantage when tendering and help them retain contracts with confidence.
What separates Tapapp from other software on the market?
Tapapp is built for operatives first.
If teams on the ground cannot use the software easily, nothing else matters. Tapapp works from day one with minimal training, removing the fear many companies have about switching to digital tools.
The platform is flexible. Contractors can start small, using only the modules they need, and scale over time without changing systems. Reporting, attendance, schedules, equipment checks, photos, and documents all sit in one place, making daily work simpler for both managers and operatives.
Do you have any closing thoughts?
Many contractors still believe digital tools are complicated, hard to manage, or only suitable for large organisations. Tapapp proves this is not the case.
With a simple setup, managed onboarding, and tools designed for real site work, going digital is far easier than most expect. Contractors adopting these systems are preparing for future client demands and staying competitive in a changing industry.
Book a Demo and see it for yourself.
Interviewees:
Colin Stirling, CEO @ Tapapp
Gintautas Morkunas, CTO @ Tapapp
📌 Originally published in Pro Landscaper Magazine, January 2026
👉 Read the full article here: https://issuu.com/eljays44/docs/pro_landscaper_january_2026/56
